“I am pretty sure that the managers will find out what I said.”

“You are right! One just cannot trust that these surveys are anonymous.”

“I have never responded to these kinds of surveys! I am afraid to give any negative feedback – you never know what will happen!”

You’ve probably heard comments like these in your organization, just before you launch the annual employee survey.

Believe me, you don’t need to worry. How so? Well, because finding out who said what is not the point of conducting an employee survey. And even if it were, no one in your organization would have access to your responses anyway.

At Siqni, we take care or everyone’s anonymity in several ways. Let me tell you just how we do that.

  1. In Siqni, the same rules apply to your company and us as well. No one in your company or in the Siqni team has access to respondents’ unique responses.
  2. In Siqni, in addition to company results, data is reported also on smaller groups, such as on the team level. For reports on smaller groups, you need to have responses from at least 5 respondents from that group before you will get their group results.
  3. In Siqni, you cannot pivot the data in order to review the responses by any background variables – social or organizational.

What do I mean by social and organizational variables?

Let’s take Emily as an example employee.

Emily is 40 years old, she’s been with the company for 6 months, she works in the Sales team that is based in Berlin.

When Emily responds in Siqni, her responses are categorized in 5 different respondent groups, in the following individual Siqni reports:

  1. Group of 36–40 years old
  2. Group of females
  3. Group of employees who have worked for the company less than 1 year
  4. Organizational unit, Sales team
  5. Location, Berlin

In Siqni, you can only review one respondent group report at a time. You can review the responses of all respondents in the Sales team, or by age group 36–40 years old (incl. female, male, other). You cannot review, for examples, females aged 36–40 in the Sales team at the same time. This means we ensure everyone’s anonymity.

How about the personalized link and the pin code in the invitation email? Looks like you know who I am. This can’t be anonymous. Got ya!

We use a personalized link in the invitation email, this is true. We do so in order to enable the system to track who has responded and who has not, and to send reminders to those who have not yet taken part in the survey. We want to make sure everyone has a chance to respond, and we make sure that everyone responds only once.

Technically speaking, the respondents’ data, background variables, and the link information are stored in separate databases. Therefore, they cannot be linked together – even by the smartest tech gurus!

Siqni cannot (and does not want to!) provide a report from a single respondent’s data. No one has to worry that their employer will dig into the data and find out who said what in the Siqni survey.

Only actions change the world

So, take action now! Take 20 minutes to reflect on what’s most significant for you in your work and how that is fulfilled at the moment. By taking the time and by giving your honest feedback, you and your organization can develop.

I hope you will enjoy responding to Siqni. You can sleep well after doing so – your responses will be safe!

Published 9.10.2019
Checked 27.4.2022